Kenya Poly Library goes Live with Koha 3.8

Finally! Kenya Polytechnic University College Library has gone live with Koha 3.8 after close to half a year of implementation. The college which is located at the central Business district of Kenyan Capital – Nairobi, is a constituent college of the University of Nairobi.
The Library joins a quickly growing list of other Kenyan academic libraries that have recently switched to Koha ILS including Zetech College and Kenyatta University.

Prior to switching to Koha, the library was using a library module built into the institution’s ERP – POLYMIS that has been in use for many years at the institution. However, the need to modernize the services and make the library more available, especially over the internet to serve remote users prompted the need for change. Community support, Open Source technology and ability to customize the system to suit local needs was the key driving reason for choosing Koha.
The institution’s Chief Librarian, Sarah Kibugi initiated the project that culminated to the system launch in July. According to Sarah, this is just the beginning of the many changes that the library users will see, promising that the library will soon launch an Open Institutional Repository among other new services.
The migration to Koha for Kenya Polytechnic took over six months because of the need to convert data from the old system to MARC compliant format, training users and staff and rolling over patron records and data. Busara Core Solutions is offering the technical support and maintenance for the system.

You may access The Kenya Polytechnic Library  Catalogue  on the web at

R.I.P the ‘Kardex’

If you are a ‘newbie’ in matters libraries, you might have to google the word kardex to know what this really is. Guess what? Myself i had a clue, but i still had to google it!

Although i have been working in libraries for almost ten years now, i must admit i have seen a kardex a maximum of one time, and even then, i never got enough interested to find out how the dinosaur of serials management in libraries used to work. Just this week, i received an inquiry from a public library that intends to implement a system that can manage it’s ‘Kardex’. This got me cracking. In this age!?

Recording of serials is among the very important functions of a serials department. It helps in controlling the in-coming serials, claiming the not-received and missing issues, and answering inquiries regarding the current holdings of the library. Koha ILS Serials module completely eliminates the need for a manual Kardex.

Koha ILS Serials module manages everything required of serial processing that traditionally required a Kardex: date stamp, call number, plastic indicators, missing issue slips, duplicates, titles on display, removal from the reading area, reprints, separately cataloged items, titles not in the Kardex, invoicing, withdrawal of cards, filing, back issues, damaged journals, errata and information sheets, and notes. RIP ‘Kardex’

My response on the ‘Kardex’ enquiry: please don’t get me laughing, unless you are setting up a museum, just don’t mention that word. — B. Mugambi